Privacy Notice

This Privacy Notice describes how we collect, process and use your personal data in relation to this website, and to whom the data is disclosed. In addition, we inform you how you can control the processing of your personal data.

We are dedicated to processing all personal data in compliance with the General Data Protection Regulation (2016/679; the “GDPR“) and other applicable privacy laws (jointly “Data Protection Law”).

What data is collected and for what purpose?

We process personal data to offer our services and to maintain relationship with our customers. This collection of data is based on our legitimate interest as a property asset manager firm when providing our services. If you contact us through the contact form on our website, the processing may alternatively be based on the legal ground of performance of contract.

We collect data in relation to this website through the following channels and for the following purposes:

·       Cookies: We may obtain information about your use of this website through cookies and similar technologies which enable us to make certain parts of the site easier to use. When you enter this website, we may also collect information about your computer, IP address, operating system and browser type, for example, for statistical purposes or for the purposes of system administration. This information generally comprises data which does not aim at individual identification of information related to a specific user.

·       Contact form: You may submit your contact information through the contact form provided on this website to e.g. request us to contact you or to provide more information about us or our services.

The personal data related to you that we use is the data that you chose to provide to us, such as name, organization, email address, telephone number and other information that you believe could be relevant. Any such data disclosed by you will be deleted immediately after it is no longer necessary, unless we have a reason and right to use the data under Data Protection Law.

Personal data submitted by you will be used only for the purposes specified in the relevant part of this website, such as for marketing of our services.

How is personal data processed?

We will only process personal data for the purposes for which it was collected and as set out in this Privacy Notice, and personal data will only be available to authorized employees holding a position that requires them to process personal data to perform their work. Personal data is not processed for longer than is necessary for the particular purpose. We fully comply with our statutory retention obligations and our internal retention time policies, and data collected through this website will be deleted after it is no longer relevant for the purpose for which it was collected.

We have taken appropriate technical and organizational measures to keep your personal data secure to ensure that only authorized persons are given access to the personal data. We also have internal policies in place to secure the processing of personal data.

Is personal data transferred or disclosed to third parties?

We will not disclose personal data to any third parties unless required to do so under applicable laws, to prepare for legal proceedings or defend a claim, or to perform services for our customers.

However, your personal data may be transferred to and processed by third-party providers which perform services for us (data processors) to enable these companies to perform the services requested by us.

Only personal data that is necessary to fulfill such services will be provided to these companies. All third-party providers must follow our instructions and applicable written data processor agreements and any other agreements that are in place between us and our third-party providers, and must implement appropriate technical and organizational measures for the protection of the personal data.

Where is personal data processed?

We primarily process personal data on servers within the EU/EEA.

However, we may need to transfer your information from a location within the EU/EEA. The level of privacy protection in countries outside the EU/EEA may be lower than that offered within the EEA. Where this is the case, we will implement appropriate measures under the GDPR to ensure that your personal data remains protected and secure. Our international transfers of personal data are based on the EU Commission’s standard contractual clauses (http://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32010D0087).

Cookie policy

This website uses cookies. Cookies are small text files that websites can use to streamline your user experience.

We use cookies and similar technologies on our website to improve the quality of your browsing experience. We also use cookies to personalize the adverts and content we provide, to support our social media features and to analyze our user statistics. Additionally, our social media, advertising and analytics partners may collect data during your visit to show you advertisements. Our partners may combine this information with other information you have provided them with or that has been collected when you have used their services.

You can choose whether you wish to accept non-essential cookies when entering our website. Most web browsers also allow you to manage cookies through the browser settings. By adjusting your web browser, you can avoid receiving cookies. However, this might result in the services on our website not functioning optimally.

This website uses a range of different cookies. Some cookies may be placed by third party services appearing on our pages.

Google AdWords Remarketing,
Google Tag Manager
Google Analytics
Facebook and Instagram Remarketing
Adform
LinkedIn

 

Your rights and choices

We have a legal obligation to ensure that your information is kept accurate and up to date. We invite you to assist us to comply with this obligation by ensuring that you inform us of any changes to your information and/or updates to your preferences by contacting us at katja.huhta@newsec.fi.

You may at any time exercise your rights in relation to your personal data that we process:

·       You have the right to request access to the personal data relating to you.

·       You have the right to request that inaccurate or incomplete personal data be corrected.

·       You are entitled to object to certain processing of personal data, including for example processing of your personal data for marketing purposes or when we otherwise base our processing of you on a legitimate interest.

·       You may request that your personal data be erased if e.g. the personal data is no longer necessary for the purposes for which it was collected.

·       You may request portability of your personal data, i.e. that the data is provided in a commonly used format and also that the data is transmitted to another controller, if this is technically feasible.

·       You have the right to withdraw your consent to the processing of your data.

·       If you deem that we have processed your personal data in breach of the Data Privacy Law, you can lodge a complaint with the Data Protection Ombudsman’s Office (https://tietosuoja.fi/en/contact-information).

Contact us

Newsec Property Asset Management Finland Oy (business ID 0726489-3) is the controller of the personal data for the purposes described above. The contact details of our offices can be found under newsec.fi/yhteystiedot/.

If you have any questions regarding our processing of personal data, please feel free to contact us at Julius.heino@newsec.fi.